Privacy & Data Retention Policy
Portfolio Cat is owned by Info Rhino Limited
As a software solutions provider, we believe in minimal data footprinting and maximum security. We process your data differently depending on where we are in our professional relationship. [1]
1. Initial Inquiry & Contact Form
When you complete our contact form, your submission is securely isolated, encrypted, and accessed locally. We use this data solely to respond to your initial request.
2. The 90-Day Discovery Window (Pre-Commission)
If we enter discussions, scoping sessions, or a discovery phase regarding a potential software project, we will interact via tools like Email, Microsoft Teams, Trello, and Google Meet.
- The Rule: If a formal project is not commissioned within 90 days of your initial contact, your inquiry will be marked as "Inactive." [1]
- Automatic Erasure: Upon reaching Day 90 with no active contract, all related emails, Teams chat history, Trello scoping boards, and meeting records will be permanently deleted from our active environments.
- Restarting the Process: If you wish to reach out to us again after Day 90, you will simply need to re-submit our contact form to securely restart the process.
3. Active Commission (Under Contract)
Once a formal contract or Statement of Work (SOW) is signed, our legal basis for holding your data shifts to Performance of a Contract and Legitimate Business Interests. [1]
- Core Business Records: Signed contracts, invoices, financial transactions, and core project specifications are retained for 7 years to comply with legal, tax, and regulatory obligations. [1, 2, 3, 4]
- Communication Clean-up: Routine operational data (such as daily Teams chats, temporary Trello cards, and Google Meet invites) is stripped or securely archived within 30 days of final project delivery. [1]
4. Your Rights Under GDPR
You retain the right to access, rectify, or request the erasure (Right to Be Forgotten) of your personal data at any time. Please note that if a formal legal or financial contract is in place, or if a legal dispute arises, we are legally permitted or required to retain specific core data to defend our legal rights. [1, 2, 3, 4]
5. Data Controller & Contacts
The Data Controller for your information is Info Rhino Limited - Zak Willis. If you wish to exercise your rights, view your stored data, or submit an erasure request, please contact us directly at privacy@inforhino.co.uk [1]
6. Cookies and Tracking - Strictly Necessary
We embed zero tracking cookies, third-party cookies in this website.
The only cookie used on this website is the inbuilt Anti-Forgery Cookie - an essential feature for this site when submitting forms.